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AI agents & assistants

So you never miss another call

The phone ringing while you are with another customer. The WhatsApp message on Saturday night. The same question answered twenty times a day. An assistant picks that up: it knows your calendar and your data, it says what it is from the first sentence, and it hands the case to a person the moment it needs to.

From €99/month · projects from €599

Context

The worst part of a missed call is not knowing you missed it

The phone rings on a Tuesday at half past one, while you are with another customer. It rings nine times and stops. Nobody writes anything down, and that person does not call back. In your month-end report that call never shows up, because for your business it never existed. Repeated questions work the other way round: every single one gets answered, one at a time, and it eats the day of someone who should be doing something else. What we build takes on both: it answers on web, WhatsApp and the phone, looks up your real calendar and data, and when a case calls for human judgement it hands it to the right person with everything said already in writing.

It picks up what nobody picks up today: out of hours, holidays and peak time
It says it is an assistant from the first sentence, because pretending is the one mistake people do not forgive
It looks up your calendar, your catalogue and your real data, not generic answers
When it hands off to a person, the full context goes with it: your customer repeats nothing
Benefits

What they do for you

Customer service

They answer common questions, handle incidents and follow through after the sale on web, WhatsApp, social media and the phone, with no waiting and nobody left unanswered.

Sales and lead qualification

They ask the right questions, qualify the prospect, record the details in your CRM and book the meeting straight into your salesperson’s calendar.

Phone reception

They pick up every call in under a second with a natural voice, filter out cold callers, cover out of hours and leave each conversation transcribed and summarised.

Brand voice and voiceovers

Professional voiceovers in minutes and a consent-based brand voice of your own, in several languages and without re-recording every time a script changes.

Repetitive internal work

They extract and classify data from invoices, contracts and forms, draft, look up internal information and keep the CRM current with no manual transcription.

Escalation to your team

When the case is delicate or the customer asks, they pass the conversation to the right person with all the context. Nothing repeated, nothing started from scratch.

Deliverables

What it includes

An agent ready for production, not a demo.

Agent configured and trained on your catalogue, your FAQs and your brand tone
Deployment on the channels you choose: web, WhatsApp Business, social media and phone
Natural voice for the phone channel, with the option of your own brand voice
Integration with your CRM, your calendar and your booking system
Custom lead-qualification and appointment-booking flows
Escalation to your team carrying the full context of the conversation
Panel to review conversations, transcripts and metrics, and to improve answers
Training for your team, plus maintenance and continuous improvement
How we work

How we build it

From the idea to an agent in production in under a month.

01

Briefing and use cases

Week 1

We define what the agent has to solve, on which channels, from which data sources, and where it must escalate to a person. We review your most frequent questions and where sales slip away.

02

Conversation and voice design

Week 1-2

We design the flows, the personality, the tone and, where there is a phone channel, the voice. We prepare the content: catalogue, FAQs, prices and policies. You sign off on how it speaks before anything is built.

03

Development and integration

Week 2-3

We build the agent, connect it to your CRM, calendar and catalogue, and deploy it on the channels you use, phone integration included.

04

Testing with real cases

Week 3

We test it with real conversations and calls from your business, tune the answers and verify that hand-off to your team works without friction.

05

Go-live and training

Week 4

We launch it in production and train your team to supervise and manage it from a simple panel, with no technical profile required.

06

Continuous improvement

Ongoing

We review conversations month by month, update its knowledge and add capabilities as your business evolves.

Who is it for?

Where your assistant lives

Web and chat

An assistant on your site that knows your catalogue, your prices and your policies. It keeps the thread of the conversation, reads intent and answers in your brand voice, with no button trees.

WhatsApp and social media

The same agent working on WhatsApp Business, Instagram, Facebook Messenger or Telegram. Ideal for orders, stock enquiries and delivery tracking.

Phone

An AI voice that answers instantly, holds a fluent conversation, resolves, books and escalates. It plugs into your current numbering: you do not have to change your number.

Voice and audio

Voiceovers for video, training and campaigns, and brand voice cloning with explicit consent. Multilingual without going back into a studio.

Use cases

Where it fits

24/7 customer service on your websiteWhatsApp Business for orders and enquiriesOut-of-hours phone receptionFiltering cold sales callsBooking bot for clinics and practicesAppointment confirmations and remindersQualification of inbound leadsQuote follow-upReactivating dormant customersCatalogue and stock enquiries in e-commerceOrder status trackingReturns handlingFirst-line technical supportSatisfaction surveysVoiceovers for video and trainingData extraction from invoicesAutomatic contract summariesAutomatic CRM updates
FAQ

Frequently asked questions

I am not putting a robot in front of my customers.

Nobody is putting a robot in front of anyone. It picks up what nobody picks up today: the call that rings nine times and cuts off, the Sunday message, the same question as always. It says it is an assistant from the first sentence, because the law requires it and because pretending is what actually makes people angry. And whatever it does not know, or anything that looks delicate, goes to someone on your team with the whole conversation in writing.

I tried a chatbot once and it was a disaster.

We hear that a lot, and fairly: what was sold for years were button menus that dragged the customer around until they shouted for a human. The difference is not only the technology, it is where we draw the line: this answers what it can answer and escalates the rest quickly, instead of holding on to the customer at all costs. And if the audit shows it adds nothing in your case, we say so.

How is this different from an ordinary chatbot?

Classic chatbots run on button menus and closed scripts: step off the tree and they understand nothing. An AI agent understands natural language, looks up your real data (catalogue, prices, calendar, orders), executes actions in your systems and knows when to pass the conversation to a person. We design it with the specific context and tone of your company.

Can it cover web, WhatsApp and phone at the same time?

Yes. The same agent can sit on your website, on WhatsApp Business, on Instagram or Messenger, and on the phone. It keeps the same quality of answer across every channel, so your customer gets the same service wherever they write or call.

Will my customers realise they are talking to an AI?

The voice is natural and the conversation fluent, but we do not play at deception: the assistant identifies itself as a virtual assistant. The EU AI Act requires it and, beyond that, it is what earns trust. What your customer does notice is that someone picks up on the first ring.

Do I have to change my phone number?

No. We plug into your current numbering, so your customers keep calling the same place. We can set it to take every call, only the out-of-hours ones, or only the ones your team does not manage to pick up.

What happens when the agent cannot answer?

We always design an escalation path. When a case is complex, needs human judgement or the customer asks for it, the agent gathers the full context of the conversation and routes it to the right person on your team, without the customer having to repeat anything.

Can I clone my own voice, or a spokesperson’s?

Yes, with the explicit written consent of the person whose voice is cloned. It is a legal requirement and a line we do not cross. From there, that voice works for voiceovers, training, campaigns and the phone system itself, in several languages and with no re-recording.

How long until it is running?

From idea to production usually takes under a month, depending on the channels and integrations. The first week is briefing and use cases; from there we design the flows, build, test with real conversations and go live.

Is it secure and GDPR-compliant?

Yes. We work within European territory, comply with GDPR and the EU AI Act, and apply encryption and security best practice. Your customers’ data is used to serve them and stored in your CRM, never to train third-party public models. Every call and every conversation is logged and auditable.